Why KnowStack? The Complete Workflow How Features Connect Use Case Examples Getting the Most Value
Creating Your Account First Login & Dashboard The General Flow: From Data to Knowledge Understanding Navigation
Website Crawling Email Integration Document Upload Meeting Transcripts Telegram Integration Slack Integration
Generating a Knowledge Base Iterative Generation
Viewing & Navigating AI Search Editing Content Version Management Exporting Access Control
Inviting Team Members Roles & Permissions
Profile Settings Company Settings Notifications
Plans & Pricing AI Usage & Billing
Data Protection Account Security Secure Integrations
Integration Overview Managing Integrations
Tracking Activity
Getting Help Common Issues
Common Questions

Exporting

KnowStack lets you export your Knowledge Base for offline use, sharing with external stakeholders, or backup purposes.

Export Formats

FormatDescriptionBest For
PDFProfessional document with company branding, table of contents, and styled content blocksSharing with clients, printing, official documentation
CSVHierarchical spreadsheet format with section structureData analysis, importing into other tools, Excel/Google Sheets

How to Export

  1. Open your Knowledge Base on the Knowledge Base page.
  2. Click the 'Export' button in the left sidebar (below the version selector).
  3. An export modal opens. Choose your preferred format (PDF or CSV).
  4. Click 'Start Export'. The export is processed in the background.
  5. You will receive a notification when the export is ready to download.
  6. Click the download link in the notification to save the file.

The export respects your current view permissions. If you are viewing the KB as a specific role (using 'View As'), the export will only include sections that role can access.

Large Knowledge Bases may take a minute or two to export. Do not start multiple exports simultaneously -- wait for one to complete before starting another.